E-Signature Workflow System
Move paper approvals — purchase requests, spot buys, leave, returns — onto the phone, with configurable steps, delegated approval and a fully traceable history.
The problems this solves
Paper forms wander everywhere
A form makes the rounds of desk stamps, and nobody knows whose drawer it is stuck in.
One absence and it all stalls
When an approver is on leave or traveling, the whole flow freezes — even urgent items just wait.
No idea what stage it is at
To find out where a form stands you have to ask around one by one — chasing progress is more work than approving.
No audit trail
Who signed, when, and whether it was rejected all lives on paper — an audit means digging through history until your eyes blur.
Core features
Every feature targets a real problem on the floor.
Form Builder
Drag-and-drop custom form fields — build purchase, leave and spot-buy forms yourself.
Custom Approval Steps
Route by amount, department or condition to set steps and order automatically — parallel and joint sign-off included.
Delegated Approval
Pre-assign a delegate for leave or travel, or auto-route to the next step — the flow never freezes.
Mobile Sign-Off
Push to the phone, tap to sign — approve on the spot even out of office or on the road.
Approval History
Every step — who signed, when, and any rejection reason — is on record; pull it up for audit in one click.
Cross-System Approval
MES deviations, QMS returns and SCM requisitions all trigger approval, writing back automatically once signed.
What you get
Works with every other module
Data flows through once — no more re-keying.
MES / Manufacturing
Exception handling and deviation waivers enter the approval flow and write back to the work order once signed.
QMS / Quality
Deviation waivers, rework and returns are approved with a full trail — audit evidence ready.
SCM / Supply Chain
Requisitions and over-budget buys drop into the matching approval steps by amount, automatically.
ERP / HR
Leave, travel and expense forms link to ERP and HR data — no re-keying.
Customer stories
Plant A rollout
Purchase-request approval went from an average of 3 days to same-day — no more chasing managers for rush orders.
Read the case →Plant B rollout
Deviations and engineering changes moved fully online; audit trace-back went from half a day to minutes.
Read the case →Thailand plant C rollout
Cross-border approval moved to mobile — managers in Taiwan and Thailand sign anytime, and time zones no longer stall the flow.
Read the case →FAQ
Can we design our own forms and flows?
Yes. Form fields and approval steps are drag-and-drop, with routing you configure by amount, department or condition.
Do the signatures carry legal weight?
The system keeps a full, timestamped approval history for internal control and audit; certificate-grade e-signatures can be integrated if required.
How do managers approve while traveling?
Push to phone and tap to sign; you can also pre-assign a delegate or auto-route so nothing stalls when someone is away.
Can it integrate with our ERP and MES?
Yes. Standard APIs let requisitions, deviations and returns trigger approval across systems and write back automatically.
Want to see E-Signature running on your line?
Tell us your industry and where you are today — we will map the modules and the rollout order to fit.
Book a consultation